This Agreement constitutes a legally binding contract between you, or the legal entity you represent (the “User”), and the relevant HRTion contracting entity as specified in the official regional directory. This contract serves as the primary governance framework for your access to and utilization of the HRTion suite of online business productivity and collaborative software platforms. By accessing the software, you acknowledge that you are entering into a formal agreement with the applicable HRTion entity based on your geographic location or service jurisdiction.
1. Acceptance of the Agreement
To enter into this legally binding agreement, you must have attained the age of majority as defined by the jurisdiction applicable to your residency. The formal acceptance of this agreement is executed by selecting a checkbox or clicking a designated button indicating your consent during the registration process, the actual commencement or continued utilization of the services, and adherence to the general terms.
In case you agree to the general terms but find specific service-specific terms unacceptable, you must refrain from utilizing the corresponding individual Service while remaining bound by the General Terms for other authorized use.
2. Service Description
We provide a comprehensive suite of cloud-based business software and applications, including all integrated offline and mobile iterations (collectively referred to as the “Services”). The services are licensed for personal use, individual business operations, or for the internal business requirements of the organization you represent. Users may access the services via any compatible and secure internet browser. It remains the sole responsibility of the user to secure reliable internet connectivity and maintain the hardware equipment necessary for optimal service performance. Users are authorized to create, modify, and manage content through their designated accounts.
3. Signup Obligation
Access to and utilization of the services are contingent upon the successful creation of a user account. This process requires the submission of all mandatory information as specified during the registration process. For individuals representing an entity and utilizing the services for internal corporate purposes, it is strongly advised that all personnel register using professional contact details, specifically their official corporate email addresses. Users bear the ongoing responsibility to promptly update their profile data to ensure it remains accurate and comprehensive throughout the duration of the service term. The organization reserves the right to terminate any user account and prohibit current or future access to any or all services if it is determined or reasonably suspected that the information provided is false, inaccurate, obsolete, or incomplete.
4. Restriction on Use
You shall not:
- post links to third-party sites or use their logo, company name, etc., without their prior written permission.
- Try to gain unauthorized access to the services or their related systems.
- Use the services that could damage, disable, overburden, impair, or harm any of our servers, networks, computer systems, or resources.
- Use the services to send or store material containing software viruses or other harmful computer codes, files, scripts, programs, or other such data.
- Make it available to any third party.
- Provide any service based on the Services without prior written permission from us.
- Share or use user licenses by more than one individual, other than by way of reassigning the user license to a new user
- Except as permitted under applicable law, attempt to disassemble, reverse engineer, or decompile the Services.
- Use third-party links to sites without agreeing to their website terms & conditions.
- Use the services in any manner that interferes with the integrity, security, or performance of the services, their components, or the data.
- Create a false identity to mislead any person.
- Host, display, upload, modify, publish, transmit, store, update, or share any information that belongs to another person or entity and to which you do not have any right, including personal or confidential information of any person or entity with respect to which you do not have consent or permission from such person or entity.
- violate any applicable law.
- Use the Services for any form of competitive or benchmarking purposes.
5. Third-party applications
Our services may facilitate integration with various third-party applications. Utilization of these external tools is subject to the specific terms of service and privacy policies established by the respective third-party providers. It is the sole responsibility of the user to review, understand, and adhere to all third-party terms prior to activating or utilizing any external integration. While integrating with them, you acknowledge and agree that no liability is assumed for the functionality, data handling, or performance of any third-party application. The right is reserved to suspend, restrict, or permanently disable access to any third-party application at any time and at our sole discretion. While reasonable efforts will be made to provide advance notice of such changes, any removal or restriction of third-party access may occur without prior notification.
6. Payments
The services are provided through various subscription plans with differing durations. For subscription plans with durations shorter than one year, credit card payments are the sole accepted payment method. Our subscriptions automatically renew at the conclusion of each billing cycle unless the user actively downgrades to a free plan or provides formal notice of non-renewal. The subscription fee will be automatically charged to the last credit card used by the account holder. Users are provided the option to update payment details if they prefer a different credit card for future renewals. To prevent automatic renewal charges, users must notify the company of their intent not to renew at least seven (7) days prior to the scheduled renewal date. Failure to downgrade or provide a timely non-renewal notice constitutes presumed authorization for the company to process the subscription fee using the most recently provided credit card information.
- Pricing Modifications: The organization reserves the right to modify the pricing of any Service or introduce charges for services currently offered free of charge. Any price increases will become effective only upon the commencement of the next billing cycle. Users will not incur charges for any Service unless they have explicitly opted into a paid subscription plan.
- Taxation and Invoicing: Users agree to pay any applicable taxes (e.g., GST, VAT, sales tax) levied by local, state, provincial, or foreign laws in connection with their subscription. These Taxes are in addition to the standard subscription fees. A legally compliant invoice will be provided to assist users in availing applicable input tax credits for the taxes paid.
7. Personal information
All personal data disclosed during the utilization of the services is strictly governed by the HRTion Privacy Policy. By electing to utilize the services, you formally acknowledge and accept the terms and conditions detailed therein. Users maintain the exclusive responsibility for safeguarding the confidentiality of their usernames, passwords, and any other sensitive authentication information. You are held solely responsible for all activities and transactions executed under your user account. In the event of suspected or confirmed unauthorized access or use of your account, you are required to provide immediate notification. Reports should be directed via email to accounts@HRTion.com or by contacting the organization through the Official Contact Directory. The organization shall not be held liable for any loss, injury, or damage incurred by the user or any third party resulting from unauthorized account access or use.
8. Complaints
Upon receipt of a formal complaint regarding your activities within the services, the organization will forward the relevant details to the primary email address associated with your account. You are required to provide a direct response to the complainant within ten (10) days of receiving the forwarded notification. Failure to engage with the complainant within the specified ten-day window will be interpreted as formal consent to disclose your name and contact details to the aggrieved party.
9. Termination of Inactive Accounts
The organization reserves the right to terminate unpaid user accounts that remain inactive for a continuous duration of 120 days. Prior to the execution of an account termination, users will receive formal notification. Activity within one service does not extend the active status of another. Users must maintain engagement within each specific Service to prevent its individual termination. When an account maintains multiple registered users, the account shall remain classified as active provided that at least one user demonstrates consistent engagement. Following the termination of an inactive account, all associated data will be permanently deleted.
10. Data ownership
Full ownership and intellectual property rights concerning all content created or stored through the use of the Services are retained exclusively by the user. Absent explicit authorization, the utilization of the Services does not grant a license to use, reproduce, modify, adapt, publish, or distribute user-stored content for commercial, marketing, or promotional initiatives. To facilitate the effective delivery of the Services, the user grants a limited permission for the access, storage, transmission, reformatting, and display of account content. This authorization is strictly confined to the operational requirements necessary to provide the contracted Services.
11. Trademark
The name “HRTion,” the HRTion corporate logo, and all specific Service names and their respective logos are the exclusive trademarks of HRTion Corporation Private Limited. You acknowledge and agree that any display, reproduction, or utilization of these trademarks, in any format or medium, is strictly prohibited without obtaining prior written authorization from HRTion. All rights associated with these trademarks are reserved, and any unauthorized use may constitute a violation of trademark laws and corporate branding protocols.
12. Disclaimer of Warranties
You acknowledge and agree that the utilization of these services is conducted at your own sole risk. All services are provided strictly on an “as-is” and “as-available” basis. HRTion explicitly disclaims all warranties of any nature, whether express or implied. This includes, but is not limited to, implied warranties of merchantability and fitness for a particular purpose or objective. No guarantee is provided that the services will be uninterrupted, timely, secure, or free from errors. We assume no responsibility for the consistency or reliability of the service environment. Any material acquired or downloaded through the use of the services is accessed at the user’s discretion and risk. The user maintains exclusive responsibility for any subsequent damage to computer systems, mobile devices, or wireless hardware, as well as any resulting data loss. No information or advice, whether communicated orally or in writing by HRTion, its employees, or its authorized representatives, shall be construed as creating a warranty unless such warranty is explicitly documented within the formal agreement.
13. Limitation of Liability
You acknowledge and agree that HRTion shall not be held liable for any consequential, incidental, indirect, special, punitive, or other exemplary damages. This exclusion applies to, but is not limited to, damages for loss of business profits, operational interruptions, system failures, or the loss of proprietary business information. The aforementioned limitations apply to any losses arising from the use of, or the inability to utilize, the services, regardless of whether HRTion has been previously advised of the potential for such damages. HRTion’s total cumulative liability concerning any specific service—whether based on direct or indirect claims—is strictly limited. The maximum financial obligation shall not exceed either:
- ONE THOUSAND DOLLARS ($1,000.00); OR
- THE TOTAL FEES PAID BY THE USER DURING THE TWELVE (12) MONTH PERIOD IMMEDIATELY PRECEDING THE INITIAL EVENT THAT GAVE RISE TO THE LIABILITY.
THE FINAL LIABILITY AMOUNT WILL BE DETERMINED BY WHICHEVER OF THE TWO AFOREMENTIONED SUMS IS GREATER.
14. Indemnification
Scope of Indemnification: You agree to indemnify, defend, and hold harmless HRTion, along with its officers, directors, employees, suppliers, and affiliates, against any and all losses, damages, administrative fines, and associated expenses. This includes, but is not limited to, reasonable fees of attorney and legal costs.
This obligation applies to any claims or legal actions arising from:
Rights Infringement: Any use of the services that violates the legal rights of a third party.
- Regulatory Non-Compliance: Utilization of the Services in violation of local, state, or international laws.
- Contractual Breach: Failure to adhere to the specific provisions and terms outlined in this Agreement.
- General Usage Claims: Any other legal claims directly related to your use of the services.
This indemnification requirement does not apply to instances where the specific use of the Services was expressly authorized by HRTion in writing.
15. Account Suspension and Termination
The right is reserved to terminate a user account and deny services based on a reasonable belief that the Agreement has been violated. Access to any service may also be terminated due to unexpected technical issues or the discontinuation of any service. User accounts or access to services may be temporarily suspended or disabled under specific circumstances:
- Suspected illegal activity
- Extended periods of inactivity
- Requests from law enforcement or government agencies
Termination includes the permanent denial of access to all services and the deletion of all associated user account information, including email addresses, passwords, and all stored data. Objections to an account suspension or disablement must be submitted to legal@HRTion.com within thirty (30) days of notification. A suspended or disabled account may be permanently terminated after a thirty-day period if no objection is received or resolved.
Users retain the right to terminate their account in the event of a breach of obligations by HRTion under this Agreement. Such termination will entitle the user to initiate a refund of any prepaid fees. Accounts will also be terminated upon a direct request from the user.
16. Modification of Terms of Service
The Agreement is subject to modification upon formal notice to the user, typically via a service announcement or email to the provided email address. If significant changes impacting user rights are implemented, users will receive a minimum of 30 days’ advance notice via email to their primary email address, allowing sufficient time for review and response.
Continued utilization of the Services subsequent to the effective date of any revisions to the Agreement constitutes formal acceptance of the modified terms. In instances where modifications to the Agreement substantially impact user rights regarding the services, users retain the right to terminate their use.
Termination requires formal notice to HRTion via email within 30 days of notification regarding the modified agreement’s availability. Qualifying terminations will result in a dispense refund for the unused portion of any prepaid fees.
17. End Of Terms Of Service
If you have any questions regarding these terms of service, please contact us at Support@HRTion.com
Browse 527+ HR definitions from A to Z.
Abandonment Rate is the percentage of interactions that didn’t turn into successful deals.
Absenteeism Policy is a policy that regulates employees’ absence.
Ageism refers to the consideration of age in decision-making processes, such as hiring, promotions, and task assignments.
Back Pay is wages owed for the past work period and is paid retroactively.
A Bargaining Representative is the person or union authorized to negotiate employment terms collectively.
Base Pay is fixed monetary compensation excluding bonuses, overtime, or benefits.
Candidate Call Back Rate is the percentage of applicants invited for an interview after submitting their initial application.
Candidate Centric Recruiting is a hiring strategy prioritizing the candidate’s needs, preferences, and experience throughout the recruitment cycle.
Candidate Engagement is the process of maintaining active and meaningful communication with potential candidates to build long-term relationships.
Data-Driven Recruitment refers to hiring decisions based on analytics and metrics rather than intuition.
Database Management means organizing and maintaining employee records in centralized digital systems.
Decentralization refers to the arrangement where decision-making authority is distributed to lower organizational levels.
E-Recruitment is hiring through online platforms and digital sourcing methods.
Earned Leave is paid time off accumulated based on months or years served.
Earnings are the total compensation, including salary, bonuses, overtime, and incentives.
Factor Comparison is a job evaluation method to compare roles across key compensation factors systematically.
The Fair Labor Standards Act is a U.S. law that sets minimum wage, overtime, and child labor standards.
The Federal Insurance Contribution Act is the U.S. law mandating Social Security and Medicare payroll taxes.
A Gag Clause is a contract provision prohibiting the disclosure of salary or workplace information.
Gamification means applying game elements like points, badges to engage employees in training.
A General Agent is an HR representative with broad authority to bind the company on employment matters.
Halo Effect is the cognitive bias where one positive trait influences the overall positive perception.
Hard Skills are the specific, teachable technical abilities like coding or accounting proficiency.
The Harvard Model is a framework linking HR policies to business strategy through stakeholder interests.
Imputed Income refers to the monetary value of non-cash compensation that employees receive from their employers.
In-basket Technique means a simulation-based technique employed in HR to examine and evaluate the decision-making of the candidate.
In-house Training is the process of educating and upskilling the employees within the organization.
Job Board is an online platform where employers post vacancies, and candidates search for new career opportunities.
A Job Description is a formal document outlining the duties, responsibilities, required skills, and qualifications for a specific role.
Job Dissatisfaction is a worker’s sense of discontent or unhappiness emerging from their tasks, environment, or compensation.
A Key Employee is an individual whose specialized skills, experience, or leadership are vital to a company’s operational success.
Knowledge Management is the systematic process of capturing, organizing, storing, and sharing an organization’s collective information and expertise.
Knowledge Transfer is the practical exchange of information, skills, and institutional experience between different people or departments.
Lateral Hiring is recruiting experienced professionals from other companies to fill similar roles at the same level.
A Lateral Move is the shifting of an employee to a different role with similar pay, responsibility, and organizational level.
Layoff means temporary or permanent termination of employment due to business reasons rather than employee performance.
Marriage Leave means paid time off granted to employees for celebrating their wedding or managing related personal preparations.
Maternity Leave is a legally mandated paid time off for female employees before and after childbirth for recovery.
Mean Wage is the average salary calculated by dividing total group wages by the total number of employees.
Negligent Hiring is when an employee is hired who is not suitable to safely fulfill their role.
Net Pay means the total earnings of an employee received after all deductions are made from his gross pay.
New Hire Turnover is a metric to calculate the number of employees who leave the job within a given period.
Observation Interview refers to a recruitment technique to hire a candidate based on his/her performance in their role.
An Offer Letter is a formal document provided to the candidate to confirm their selection for the job.
The Offer Letter Acceptance Rate is a metric to measure the number of candidates who accepted the firm’s job offer.
Paid Days are the days for which the employee is being paid by the employer.
Paid Time Off means the leaves that the employee can claim while receiving their entitled salary.
Parental Leave is the authorized leave provided to employees after child birth.
Qualifying Life Event means a significant life-changing event, like marriage or childbirth, that allows employees to modify their insurance benefits.
Quiet Hiring refers to acquiring new skills or talent through internal procedures and contractors without adding full-time staff members.
Quality of Work Life (QWL) is the overall favorability of a job environment, focusing on employee well-being, satisfaction, and health.
Range Spread is the difference between the minimum and maximum salary in the pay grade.
Rate of Pay is the compensation amount per hour, day, or month worked.
Recruiting Metrics refers to key performance indicators measuring hiring process effectiveness, efficiency.
Scheduled Time-off is a pre-approved leave planned through the formal request process.
Sensitivity Training is a workshop that develops awareness of personal, cultural biases in interactions.
Skills Gap is the difference between current employee abilities and future job requirements.
The Taxable Wage Base is the maximum earnings subject to specific payroll tax rates annually.
Turnover refers to the rate at which employees leave and are replaced within the organization.
A Temporary Employee is a worker hired for a limited duration, specific project, or season.
Unexpected Time Off means unplanned absences require immediate workplace adjustments for a smooth workflow.
Unfair Labor Practice means employer or union actions that violate collective bargaining and worker rights laws.
Utilization Analysis refers to a review of measuring workforce diversity against qualified labor market availability.
Vacancy Rate refers to the measure of vacant posts over a period of time.
Variable Pay is the amount received by the employee, considering his performance and goals met.
Vestibule Training is a type of training where the candidate learns the skills in an assimilated environment to gain the experience of actual work conditions.
Wage Drift means the difference between the negotiated salary and the actual salary credited to the employee.
Whiteboard Interview is an interview technique where the candidate is made to solve a problem on a whiteboard.
Work From Anywhere is a system where the employee is allowed to work from any place of their choice.
Yellow-dog Contract refers to the agreement through which the employee refuses to join a union.
The Yield Ratio is the measure depicting the number of suitable candidates qualified for the next interview round.
Year-end Processing means completing the accounting process at the end of the year.
Zero-based Budgeting is a budgeting system in which the expenses and respective targets are set afresh at the beginning of every budgetary term.
Zoom Fatigue is physical, mental, and social exhaustion owing to the consistent video conferencing meetings.
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